Our client who is into "Pharmaceutical Equipment" is looking for an experienced "Secretary" to work in their Colombo office immediately.
SALARY: Negotiable
ROLES & RESPONSIBILITIES:
- Reporting to management and performing secretarial duties.
- Answer phone calls and redirect them when necessary.
- Arranging and scheduling appointments, meetings, and events.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Prepare and disseminate correspondence, memos, and forms.
- Processing, typing, editing, and formatting reports and documents.
- Develop and maintain a filing system
- File and update contact information of employees, customers, suppliers, and external partners.
- Monitoring office supplies and ordering replacements.
- Document expenses and hand in reports.
- Observing the best business practices and etiquette.
QUALIFICATIONS & EXPERIENCES:
- Age between 35-40 years. (Female)
- High School Diploma or GED.
- Formal qualification in office administration, secretarial work, or related training.
- 3-5 years work experience as a Secretary or Administrative Assistant.
- Excellent communication skills in both written and spoken English, Sinhala.
- Strong IT skills are a must. (Email, Internet, MS-Office, etc.)
- Time management skills, including the ability to efficiently multitask when necessary.
- Advanced proficiency in managing documents, spreadsheets, and databases.
- Exceptional filing, recordkeeping, and organizational skills.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling and call forwarding systems.
- Ability to correspond independently.
- Ability to follow confidentiality guidelines.
- Ability to liaise internally and externally on administrative matters.
- Team player with a pleasing personality.
- Professional manner and strong ethical code.
- Living within close traveling distance to Colombo is preferred.
HOW TO APPLY:
If you are interested, please forward your CV to, This email address is being protected from spambots. You need JavaScript enabled to view it.
(Please use the same vacancy name for your subject title for better visibility of your email.)
